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Work of an OHHP Coordinator

The work of an Heart Health Coordinator is multifaceted. Many variables influence the way the work is carried out, however there are many functions that are universal to all Coordinators. Core Coordinator responsibilities fall under six broad headings:

Accountability

  • Maintain official records (documents, contributions-in-kind, reports)
  • Monitor Operational Plan (budget, timelines, outputs) against the strategic direction and original needs assessment (1998)
  • Process incoming invoices for expenditures
  • Gather contributions-in-kind and resource distribution numbers for inclusion in reports
  • Coordinate, collate and submit, on behalf of the CP, required provincial plans and reports, including the collation of contributions-in-kind from partners

Communication

  • Link between local project work groups
  • Establish and maintain local communication vehicles
  • Initially deal with all incoming correspondence for the CP
  • Link between community partnership and Board of Health
  • Contact person for the provincial components (Ministry, Evaluation, OHPRS / HHRC, OHHN)
  • Link to OHPRS / HHRC consultants providing local service
  • Monitor, on a daily basis, postings to the HHRC “Heartlinks” list serv
  • Network with partners, OHHN and regional colleagues

Coordination

  • Coordinate the local planning and evaluation process
  • Connect the necessary components of various project working groups and programs
  • Coordinate, with appropriate partners, local meetings and partnership-wide events
  • Coordinate submissions for any funding requests, proposals created by the CP
  • Coordinate the completion of surveys, requests for information coming to the CP
  • Secure additional technical or human resource assistance as needed for work groups and Steering Committee (e.g., HHRC consultants)
  • Coordinate the various aspects of a Volunteer Management program for partners and volunteers

Partnership Support

  • Nurture the relationship with and between partners to maintain their participation
  • Work with CP Chair(s) to establish meeting details (agenda, timing, materials, consultants as required)
  • Provide CP with regular Operational Plan updates (budget, timelines, outputs)
  • Identify and facilitate access to training and learning needs of the partners
  • Ensure new partners are well oriented

Program Support

  • Act as a technical resource and coach to local work groups, as needed (e.g., planning, evaluation, “recommended practices”, specific risk factors)
  • Ensure local identity appears as necessary
  • Monitor inventory of local products (promotional items, program materials)
  • Implement program elements as assigned in the Operational Plan

Representation

  • Ex-officio member of local project CP Steering Committee
  • Participate on relevant local community committees, groups, and coalitions on behalf of CP
  • Active participation in the OHHN
  • Active participation on regional OHHP groups, if they exist (OHHN regional groups, OHHP Coordinator meetings)
  • Attend HHRC provincial and/or regional training events
  • Participate in the OHPRS/HHRC evaluation, as requested